Client documents that hold up years after they’re signed
An engagement letter you sign this month might not matter again until a client is audited three years from now - and that is exactly when a scanned PDF with no real trail behind it becomes a problem. Asignu gives accounting and bookkeeping firms across Europe a way to sign client documents digitally that still holds up when someone actually goes looking.
Less time chasing signatures. More time billing.
You didn’t get into accounting to chase down signatures. Every engagement letter printed, signed, scanned and re-filed is time you are not billing - and every client working remotely or across borders makes wet-ink signing a small logistical project instead of a formality. At the same time, your profession runs on records that need to survive years of statutory retention. You need something that is faster than paper today, and still defensible long after today.
The scan-and-file cycle that never actually ends
Picture the usual cycle: you draft the engagement letter, email it as a PDF, the client prints it, signs it, scans it back - badly, at an angle, half-legible - and it lands in a folder named “Signed 2024 v2 FINAL.” Multiply that by every client, every year, every authorisation in between. Now picture a tax authority or an auditor asking, eighteen months later, exactly when that document was signed and by whom. A scanned signature answers neither question convincingly.
Replace the printer with a link
Asignu replaces that cycle with a link. Your client opens it, verifies their identity in the way the document requires, signs, and it is done - no printer, no scanner, no “final_v2” files. Behind every signature sits a complete, timestamped record: who signed, from where, using what method of verification, and proof that the document has not been altered since. If the question ever comes eighteen months from now, the answer is already sitting in the audit trail, not in someone’s memory.
Built for documents that matter later, not just today
Accounting is one of the few professions where a document’s importance often peaks long after it was signed. Statutory retention rules across the EU mean client records need to remain provable for years - not just stored, but defensible. And your clients, increasingly, expect the same digital convenience from you that they already get from their bank or their utility provider; a firm still mailing paper for signature stands out for the wrong reasons.
What’s included
Four items for this industry. The card grid keeps its shape at any count between two and six.
Unlimited Advanced Electronic Signatures (AES), included in every plan - sign every engagement letter and authorisation without a per-signature bill that grows with your client list
Qualified Electronic Signatures (QES) available for the specific engagements or jurisdictions where the highest level of legal certainty is required
A complete, exportable audit trail on every document - the record you would want in hand if a signature is ever questioned, not the one you would have to reconstruct
EU-hosted data, built with GDPR in mind, appropriate for the sensitivity of financial records
Questions from accounting firms
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Send your first engagement letter this week
Unlimited Advanced Electronic Signatures, EU hosting and a full audit trail from day one.